Taming your Inbox

204 million emails are sent every minute; they have replaced the telephone for many people and are essential for business and personal use.

It’s a great tool for contacting family overseas or just sending a quick message locally.

Even though it has drastically changed how we communicate, email is far from perfect and has come with a few niggling issues such as managing all of the messages that can build up over time.

So if you find your inbox, be it personal or business, cluttered with old unimportant messages and dreaded spam, here are five ways to regain control and ensure you’ll never lose track again.

1. Start with a clean slate

This may seem daunting at first but If you’re overwhelmed by your unruly Inbox and not sure where to start then the first thing you should do is – start deleting.

If you’re able to, deleting every message will ensure that you’re on top from the get-go but if you have a lot of important current messages, you could opt to remove everything older than a month, chances are they’ll no longer be important now and you’ll have a clear view before you begin making some real changes to your inbox.

2. Don’t check all the time

Keeping your email open or reacting every time your computer beeps sounds like the easiest and most manageable way to regain control but it can be a distraction to your work and an inconvenience to your schedule.

Setting time aside everyday or even better, changing your email settings to only receive messages at certain times, allows you time to gather the emails in bulk when it suits you. This will make sure you don’t rush through your correspondence and will give you the time to read the things that matter.

3. Keep or Delete

An empty inbox is better than a full one, there will always be contacts that you will want to keep but managing the spam and unnecessary mail will guarantee that you’ll never miss an important correspondence.

The easiest way to manage this is by following one simple rule, keep or delete. If you need the email then obviously you should save it however with a bit of discipline you can begin immediately deleting the emails immediately that serve no purpose other than clogging up your inbox.

4. No more unnecessary promotional emails

It’s happened to everyone, a lapse of concentration or an accidental click and you can be stuck with promotional emails and newsletters pouring into your inbox. It’s an easy error to make but many of us do nothing about it after the initial mistake.

A majority of these contacts will have an option to unsubscribe somewhere on their email, which can make them easy to remove. If your email is out of control try using the search function to look for “unsubscribe” which will link you to all email contacts that can be cancelled.

5. Create folders

If you find yourself constantly searching through your contact lists every time you’re looking for a specific email, you could consider utilising the folder feature available on most email services.

You can make folders which could be as simple as separating your personal and work emails or could go further and create folders which can separate your important current and archived messages or even more for specific tasks such as a folder labelled ‘Online Purchases’ to store confirmation emails and receipts for products you have bought online.

How do you manage your inbox?


The following two tabs change content below.

Rachel - Silversurfers Assistant Editor

Hello there! I’m Rachel and I’m the Assistant Editor for Silversurfers. I work behind the scenes to bring interesting, informative and entertaining subject matter to the Silversurfers community. I hope you enjoy the features we have shared with you. Please feel free to comment below and share your thoughts with us, we love to hear from you!

Latest posts by Rachel - Silversurfers Assistant Editor (see all)

Leave a Comment!

Not a member?

You need to be a member to interact with Silversurfers. Joining is free and simple to do. Click the button below to join today!

Click here if you have forgotten your password
Julian Mather
16th Jun 2016
Thanks for voting!
I diligently have stayed on top my inbox but I gotta tell you it is a hair's breadth away from going feral at any moment. Always on the lookout for better management tips. wary too of 3rd party apps as it just becomes something else I have to manage/update.

Community Terms & Conditions

Content standards

These content standards apply to any and all material which you contribute to our site (contributions), and to any interactive services associated with it.

You must comply with the spirit of the following standards as well as the letter. The standards apply to each part of any contribution as well as to its whole.

Contributions must:

be accurate (where they state facts); be genuinely held (where they state opinions); and comply with applicable law in the UK and in any country from which they are posted.

Contributions must not:

contain any material which is defamatory of any person; or contain any material which is obscene, offensive, hateful or inflammatory; or promote sexually explicit material; or promote violence; promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age; or infringe any copyright, database right or trade mark of any other person; or be likely to deceive any person; or be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence; or promote any illegal activity; or be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety; or be likely to harass, upset, embarrass, alarm or annoy any other person; or be used to impersonate any person, or to misrepresent your identity or affiliation with any person; or give the impression that they emanate from us, if this is not the case; or advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.

Nurturing a safe environment

Our Silversurfers community is designed to foster friendships, based on trust, honesty, integrity and loyalty and is underpinned by these values.

We don't tolerate swearing, and reserve the right to remove any posts which we feel may offend others... let's keep it friendly!